U.S. EMBASSY VACANCY ANNOUNCEMENT
ANNOUNCEMENT NUMBER: FSN-94/2014
OPEN TO: All Interested Candidates
POSITION: Administrative Clerk, FSN-6; FP-8*
OPENING DATE: August 14, 2014
CLOSING DATE:August 27, 2014
WORK HOURS: Full-time; 40 hours/week
SALARY: *Not-ordinarily Resident
(Position Grade: FSN-6 or FP-8* NOR)
*Ordinarily Resident: Rp. 69,275,463- p.a. (Full
performance starting salary)
ALL
ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A) MUST HAVE THE REQUIRED
WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S.
Embassy in Jakarta is seeking an individual for the position of Administrative
Clerk in the General Services Office/Transportation.
ADMINISTRATIVE CLERK
BASIC
FUNCTION OF POSITION
The
incumbent serves as administrative assistant to Motor Pool Supervisor/Motor
Pool section, time and attendance keeper for Motor Pool unit, reviews invoices
from vehicle maintenance and Motor Pool vendors. Maintains all record-keeping
in ILMS/FMIS and acts as travel assistant for the same divisions. She/he keeps
records for ICASS workload providers and performs all other administrative
duties as required.
QUALIFICATIONS
REQUIRED
·
All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·
A
completion of secondary schooling level is required.
·
Have
at least three years of experience in administrative, transportation, or travel
service function is required.
·
Level
3 (Good Working Knowledge) in speaking/reading/writing English and Bahasa
Indonesia are required. Language proficiency will be tested. If you have taken
a TOEIC or TOEFL test administered by ETS within 6 months, please attach the
certificate.
·
Must
have general knowledge of the motor vehicle operations, tracking invoices, and
administrative duties. Should be familiar with formats of telegrams, letters,
and memorandum, the US Government regulations, and host country regulations on
motor vehicle.
·
Able
to type and use Personal Computer with windows 2010 Office applications and
Microsoft Outlook. Able to perform simple maintenance on office copier and fax
machine. Effective dealing with Embassy personnel and Indonesian Officials.
Good disposition and tactful. Able to organize and prioritized workload.
SELECTION
PROCESS
When
fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans
are given preference. Therefore, it is essential that the candidate specifically
address the required qualifications above in the application.
ADDITIONAL
SELECTION CRITERIA
·
Management
will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
·
Current
employees serving a probationary period are not eligible to apply.
·
Current
Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report
are not eligible to apply.
·
Currently
employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are
ineligible to apply for advertised positions within the first 90 calendar days
of their employment.
·
Currently
employed NORs hired under a Personal Services Agreement (PSA) are ineligible to
apply for advertised positions within the first 90 calendar days of their
employment unless currently hired into a position with a When Actually Employed
(WAE) work schedule.
·
The
candidate must be able to obtain and hold an FSN security clearance.
TO
APPLY
Interested
candidates for this position must submit the following for consideration of the
application:
·
Universal
Application for Employment as a Locally Employed Staff or Family Member
(DS-174); or
·
A
current resume or curriculum vitae that provides the same information found on
the UAE (see Appendix B); or
·
A
combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the
applicant’s work experience attached as a separate sheet; plus
·
Candidates
who claim U.S. Veterans preference must provide a copy of their Form DD-214
with their application. Candidates who claim conditional U.S. Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·
Any
other documentation (e.g., essays, certificates, awards) that addresses the
qualification requirements of the position as listed above.
SUBMIT APPLICATION TO
Human Resources Office
Attention: Human
Resources Officer
U.S. Embassy
Gedung Sarana Jaya,
Jl. Budi Kemuliaan 1/1
Jakarta 10110
POINT OF CONTACT
Dian
Telephone: 021 3435
9135
Wulan
Telephone: 021 3435
9266
FAX: 021 3483 2510
Email : [email protected]
Closing date for this position: August 27,
2014 by 4:00 p.m. Jakarta Time
The U.S. Mission in Indonesia provides
equal opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age, disability,
political affiliation, marital status, or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
The EEO complaint procedure is not
available to individuals who believe they have been denied equal opportunity
based upon marital status or political affiliation. Individuals with such
complaints should avail themselves of the appropriate grievance procedures,
remedies for prohibited personnel practices, and/or courts for relief.
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